Hotelizeit

E-ARCHIVING APP

E-Archiving App

Hotelizeit E-Archiving App revolutionizes guest document management for hotels. It simplifies the process of collecting and organizing all guest-related paperwork, including travel agent files, reservation details, front office records, and accounting documents. Seamlessly integrated with the Hotel PMS (Property Management System), Hotelizeit ensures efficient archiving and accessibility of guest documents for future reference and use. Say goodbye to manual paperwork and hello to streamlined guest document management with Hotelizeit E-Archiving App.

Hotelizeit E-Archiving App Features

Discover the remarkable features of our E-Archiving app

Document Collection

Seamlessly gather various guest documents from different hotel departments:

Reservation Correspondence files

Payment Confirmations

Guest ID or passport pictures

Registration Cards (RCs)

Reservations Vouchers

Outlet & Signed guest Cheques

PDF Compilation

Efficiently consolidate all collected files into a single PDF document, streamlining document management and accessibility for hotel staff. Automatically assign the guest's reservation confirmation number as the filename for the PDF document, enabling quick and easy reference for hotel personnel

Integration with Hotel PMS

Link the compiled PDF file directly to the Hotel Property Management System (PMS), allowing for seamless integration and access to guest documents within the hotel's existing infrastructure.

Efficient Accounting

Empower the accounting department to efficiently handle guest data and files at any time, facilitating streamlined operations and ensuring compliance with financial record-keeping requirements.

Streamline guest documents, Amplify your efficiency

Installation

The installation process for Hotelizeit E-Archiving App involves setting up the application on the on-premise server situated at the hotel's location. This includes installing the necessary app databases and files. Additionally, regular database backup procedures are implemented to ensure the security and integrity of the stored data.

PMS Integration

Our E-Archiving app seamlessly integrates with leading PMS systems such as Opera PMS and Fidelio Suite 8 PMS, directly accessing their databases without the need for third-party interfaces

Training

We provide comprehensive training sessions tailored for various departments including reservation, front office, and accounting to ensure that all staff members have a thorough understanding of the app's features and functionalities, empowering them to efficiently utilize its capabilities in their daily tasks

Support

We offer round-the-clock technical online support to address any issues or queries that may arise, ensuring seamless operation and peace of mind for our clients at all times.

Security

Our E-Archiving app prioritizes security, ensuring that all guest documents are encrypted and protected throughout the archiving process